Table View Power Tips: Sort, Filter, and Manage Notes at Scale

When to Use Table View

Grid view is great for visual browsing. Kanban is great for workflows. But when you have a large collection of notes and need to find, sort, or bulk-manage them, table view is the most efficient option.

Table view presents your notes as rows in a structured table with sortable columns. It is the fastest way to get an overview of your entire note collection and take action on multiple notes at once.

Sorting Your Notes

Table view lets you sort by four criteria:

Sort by Title

Alphabetical sorting helps when you remember part of a note's title. It also reveals naming patterns — if you see five notes all starting with "Meeting -", you might want to organize them into a dedicated folder.

Sort by Last Modified

This is the default and usually the most useful sort. Your most recently edited notes appear at the top, making it easy to find what you were working on recently. Switch to ascending order to find old, potentially stale notes that might need archiving.

Sort by Folder

Group notes by their folder assignment. This lets you quickly see how your notes are distributed across folders and identify notes that might be misfiled.

Sort by Pinned Status

Pinned notes rise to the top. This is useful when you have a few critical reference notes that you want to access quickly, regardless of other sorting.

Click any column header to sort by that column. Click again to reverse the sort direction.

Inline Editing

Table view is not just for viewing — you can edit directly in the table:

Edit Titles

Double-click any note title to rename it inline. This is much faster than opening each note individually when you need to clean up naming conventions across multiple notes.

Change Folders

Click the folder cell for any note to see a dropdown of your folders. Select a new folder to refile the note instantly. This is the fastest way to reorganize notes into folders.

Manage Tags

Add or remove tags directly in the table. Each note's tags appear as badges in the tags column. This makes tag cleanup much faster than editing notes one by one.

Pin and Unpin

Toggle the pin status for any note directly in the table. Pinned notes are marked with an icon.

Bulk Actions

Table view supports multi-select for bulk operations:

1. Check the checkbox next to each note you want to act on.
2. A bulk action bar appears showing how many notes are selected.
3. Choose an action: **Move to folder** or **Delete to trash**.

This is essential for housekeeping. Select all notes from an old project, move them to an archive folder in one action, or delete outdated notes in bulk.

Practical Workflows

Monthly Note Cleanup

Sort by last modified (ascending) to surface your oldest, untouched notes. Review each one — if it is still relevant, update it or refile it. If not, select it for bulk deletion.

Tagging Backlog

Sort by title and scan for untagged notes. Add tags inline without opening each note. This is the fastest way to catch up on tagging when you have been capturing notes without organizing them.

Folder Reorganization

Sort by folder to see all notes grouped by their current location. Drag notes between folders or use the inline folder dropdown to refile. This bird's-eye view makes reorganization much more efficient than browsing folder by folder.

Finding Duplicate Notes

Sort by title to see notes with similar names adjacent to each other. Identify duplicates, open them to compare content, then merge or delete as appropriate.

Table View vs. Other Views

Use table view when you need to manage your notes — sort, filter, bulk edit, reorganize. Switch to grid view when you want to browse visually. Switch to Kanban when you want to track workflows. Switch to graph view when you want to explore connections.

Each view is a different lens on the same collection. The best approach is to switch between them depending on what you are trying to accomplish. Table view is the workhorse for organization and maintenance.